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Glendale, AZ - Purchasing
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Purchasing - Bid Opportunities

Notice is hereby given that the City of Glendale, Arizona, will receive proposals/bids for furnishing the following (click on the number or title to download the document):

Questions may be directed to the Materials Management Office.


  • CLICK HERE for the Engineering Department's solicitations for architectural, engineering and construction. Solicitations are posted in the Glendale Star and City Clerk's public notices page every Thursday.

  • For a list of bid opportunities that may not be posted here, please visit our Public Notices page - click here to go there now.

City of Glendale Bid Opportunities

Please note that the forms below require an updated web browser and an updated version of Adobe Flash Player.

RFP 18-56 AFTER-SCHOOL RECREATION AND STEM PROGRAMS
The City of Glendale (City) is soliciting Requests for Proposals from qualified mission-driven community organizations to provide year-round youth programming at two City-owned community and recreation centers. The current community need is to provide after-school STEM and recreational programming during the school year, and all-day programming during school breaks.


The City’s objective is to engage one or more community partner(s) to provide free and/or low-cost activities in a positive community learning space. The expectation is that operators will provide these services in a safe, caring environment that nurtures and supports cognitive growth and development. This partnership is intended to advance the City’s mission of improving the lives of the people we serve every day; and, the expected outcome is to improve the community experience by delivering high-quality, cost-effective, and innovative services, grounded in the needs and priorities of final beneficiaries..

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: MAY 10, 2018, 2:00 PM Local Timee
                                                     
Glendale City Hall
                                                      3rd Floor, Engineering Service Counter
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-OFFER CONFERENCE : APRIL 30, 2018 AT 10:00 AM Local Time
Foothills Recreation & Aquatic Center, 5600 W. Union Hills Dr., Glendale, Arizona 85308
Attendance is recommended

SITE VISIT: TWO FACILITIES
Rose Lane Recreation Center:

April 27, 2018, 8 - 9:30 AM 5003 W. Marlette Ave.
Skunk Creek Youth Center:
April 27, 2018, 10 – 11:30 AM 5708 W. Union Hills Dr.
Offerors are strongly encouraged to conduct site visit/s

   

RFP 18-43 INTEGRATED COURTROOM TECHNOLOGY
The Glendale City Court (Court) seeks to update the existing digital recording capabilities of the Court and broaden access to the digital record for the benefit of the judiciary, Court staff, the legal community, and members of the general public. The existing system is out dated with mismatched patchwork solutions that barely meet the minimum standards for the judicial branch. The selected contractor shall design, install and maintain a system of integrated technologies compatible with Windows 10 and SQL Server 2016. The court requires the contractor to meet or exceed the standards for Digital Recordings of Court Proceedings as outlined in the Arizona Code of Judicial Administration ACJA §1-602 (Appendix B). Uniformity and ease of operation are essential to any proposed solution as staff frequently work in different courtrooms but must be able to record the proceeding without having to learn new processes for each courtroom. The City would propose an initial 1-year contract with the option for four (4) additional 1-year renewals based on performance.

Due

BID DUE DATE AND TIME: MAY 3, 2018, 2:00 PM Local Time
                                                     
Glendale City Hall
                                                      3rd Floor, Engineering Service Counter
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-OFFER CONFERENCE (MANDATORY): APRIL 19, 2018 AT 4:30 PM Local Time
Glendale City Court, 5711 W. Glendale Avenue, Glendale, Arizona 85301
Attendance is Mandatory

   

RFP 18-46 OUTSIDE COUNSEL SERVICES FOR OPIOID INVESTIGATION AND LITIGATION
The City of Glendale (City) Attorney’s Office is soliciting Request for Proposals for services to perform unique legal services: specifically, to investigate and (if appropriate) file suit against manufacturers, suppliers, and distributors of prescription opioids. The City Attorney may enter into an agreement for legal services with a qualified attorney or law firm.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: APRIL 24, 2018, 2:00 PM Local Time
                                                     
Glendale City Hall
                                                      5850 West Glendale Avenue, Suite 317
                                                       Engineering Service Counter
                                                       Glendale, Arizona 85301

FINAL QUESTIONS DUE: APRIL 18, 2018, 2:00 PM Local Time

PRE-BID CONFERENCE: APRIL 13, 2018, 2:00 PM Local Time
Glendale City Hall, 5850 W. Glendale Avenue, 3rd Floor, Conference Room 3A, Glendale, Arizona 85301. Attendance is NOT required but recommended

   

IFB 18-52 VEHICLE LUBRICANTS
The City of Glendale, Arizona (“City”), is requesting bids from qualified vendors to provide a term contract for the purchase of vehicle and equipment lubricants for use by various City departments in accordance with the provisions, specifications, and instructions set forth in this Invitation for Bids.The City’s Equipment Management Division is responsible for the repair and preventative maintenance of the City’s fleet of over 1,300 vehicles. A large portion of City vehicles and equipment are used daily by the Police, Fire and Field Operations Departments. The resultant contract shall be used on an “as-needed” basis by the Fleet Management Division, Glendale Municipal Landfill and Materials Recovery Facility (MRF). Other City departments may use this contract when needed subject to approval by the Contract Administrator or his designee.

Due

BID DUE DATE AND TIME: APRIL 30, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                      Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-BID CONFERENCE: April 16, 2018 at 11:00 A.M. LOCAL TIME A pre-bid conference will be held at the Glendale Operations Center, Conference Room, 6210 West Myrtle Avenue, Glendale, AZ 85301. Entrance is located off of Orangewood between Grand Avenue and 67th Avenue. Attendance is not required but strongly encouraged.

   

RFP 18-51 LEASE OF GLENDALE AIRPORT PAD#13 FOR THE CONSTRUCTION OF AIRPORT HANGAR
The City of Glendale (“City”) is seeking an experienced commercial aeronautical operator (“Operator” or “Contractor”) to lease land of up to approximately four thousand, six hundred and forty-seven (4,647) square feet for the construction of a hangar facility with or without offices and conduct commercial aeronautical activities at the Glendale Municipal Airport (“Leased Area”). The location of this Lease Area is commonly known as Hangar Pad#13. The City is aspiring to maximize the service potential to the community, maximize the revenue potential of the facility, and establish a partnership with a Contractor who will help enhance the overall operation of the airport and services to the public. The Contractor is encouraged to conduct careful analysis of the intended clientele in the development of an appropriate business plan and service level.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: APRIL 30, 2018 at 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL CONFERENCE: APRIL 12, 2018 at 10:00 AM-11:30 AM Local Time Offerors are strongly encouraged to attend a pre-proposal conference to be held at Glendale Municipal Airport Conference Room, 6801 N. Glen Harbor Boulevard, Glendale, AZ 85307. Free parking is available at the location. After the pre-proposal conference, an on-site inspection will be conducted by airport personnel to familiarize Offerors of the actual location. Offerors who are unable to attend the pre-proposal conference may schedule an on-site visit with the Airport Administrator prior to submitting an offer.

   

RFP 18-41 LEASE OF GLENDALE AIRPORT PAD# 11 FOR THE CONSTRUCTION OF AIRPORT HANGAR
The City of Glendale (“City”) is seeking an experienced commercial aeronautical operator (“Operator” or “Contractor”) to lease land of up to approximately four thousand, six hundred and seventy-two (4,672) square feet for the construction of a hangar facility with or without offices and conduct commercial aeronautical activities at the Glendale Municipal Airport (“Leased Area”). The location of this Lease Area is commonly known as Hangar Pad#11.The City is aspiring to maximize the service potential to the community, maximize the revenue potential of the facility, and establish a partnership with a Contractor who will help enhance the overall operation of the airport and services to the public.The Contractor is encouraged to conduct careful analysis of the intended clientele in the development of an appropriate business plan and service level.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: APRIL 30, 2018 at 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL CONFERENCE: APRIL 12, 2018 at 10:00 AM-11:30 AM Local Time Offerors are strongly encouraged to attend a pre-proposal conference to be held at Glendale Municipal Airport Conference Room, 6801 N. Glen Harbor Boulevard, Glendale, AZ 85307. Free parking is available at the location. After the pre-proposal conference, an on-site inspection will be conducted by airport personnel to familiarize Offerors of the actual location. Offerors who are unable to attend the pre-proposal conference may schedule an on-site visit with the Airport Administrator prior to submitting an offer.

   

RFP 18-50 COMMUNICATIONS CABLING AND WIRING
The City of Glendale (City) invites responses from qualified companies to provide Low Voltage Communications wiring installation, infrastructure and repair pricing for projects throughout the City of Glendale on an “As needed” or “As Ordered” basis. This communication wiring and infrastructure would include but is not limited to Voice and data Cat-5e/6/7, Coax, Building and/or Desktop Fiber Optic, Trunk or House Cable, Vertical Riser Cable, Buried/Aerial Fiber Optic or Buried/Aerial Copper Cable, Speaker
Cable, VGA/HDMI cables and any other low voltage cabling the City may require.

The specific types of services requested would include low voltage communications cabling installation in existing and new buildings, repair of existing cabling infrastructure in existing buildings, Engineering/Design assistance, consultations on low voltage cabling needs and designing and quoting projects as needed.

Addendum No. 1 Addendum No. 1
RFP 18-50 Response Workbook RFP 18-50 Response Workbook  (Revised)
Due

BID DUE DATE AND TIME: APRIL 24, 2018 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       5850 West Glendale Avenue, Suite 317,
                                                       3rd Floor, Engineering Service Counter
                                                       Glendale, Arizona 85301

PRE-OFFER CONFERENCE: APRIL 12, 2018, 2:00 PM Local Time
Glendale City Hall, 5850 W. Glendale Avenue, 3rd Floor, Conference Room 3A, Glendale, Arizona 85301. Attendance is NOT required

   

RFP 18-45 TRADE MAINTENANCE SERVICES FOR GLENDALE COMMUNITY HOUSING
The City of Glendale (City) is soliciting Requests for Proposals (RFP) from qualified tradesmen labor resources to provide general facility maintenance, including but not limited to, areas such as painting, custodial, minor plumbing, minor electrical, and minor remodeling. Most services shall be on behalf of the Community Housing Division who is responsible for addressing the rental housing needs of City residents unable to afford housing in the private market.

This is a federally funded project and is funded by the Department of Housing and Urban Development (HUD) and requires Davis Bacon prevailing wage rate and compliance with terms of HUD-5370 form and the Department of Labor; and General Wage Determination, Residential, Maricopa, Arizona (Residential Construction Projects-consisting of single family homes and apartments up to and including 2 stories.)

The work to be performed may be subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that the employment and other economic opportunities generated by HUD assistance or HUD-assisted projects cover Section 3. Section 3 shall, to the greatest extent feasible, be directed to the low and very low-income persons, particularly persons who are recipients of HUD assistance for housing. Budget for these services is not to exceed $75,000 annually.

Addendum No. 1 Addendum No. 1
Pricing Structure Workbook Pricing Structure Workbook (Revised by Addendum No. 1)
Pre-Offer Attendance Sheet Pre-Offer Attendance Sheet
Due

BID DUE DATE AND TIME: APRIL 26, 2018, 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       5850 West Glendale Avenue, Suite 317,
                                                       3rd Floor, Engineering Service Counter
                                                       Glendale, Arizona 85301

PRE-OFFER CONFERENCE: APRIL 11, 2018, 2:30 PM Local Time
Glendale Community Housing, 6842 N. 61st Avenue, Glendale, Arizona 85301
Attendance is Recommended
SITE VISIT: Site visit will follow the pre-offer conference.

   

RFP 18-33 PARTICIPANT ADVISORY SERVICES FOR THE 457 DEFERRED COMPENSATION PLAN
The City of Glendale, AZ (“City”) is soliciting Requests for Proposals (“RFP”) from qualified firms to perform Participant Advisory Services related to the 457 Deferred Compensation Plan. This is not a record keeping RFP. The City would propose an initial 2-year contract with the option for three (3) additional 1-year renewals based on performance.

Due

BID DUE DATE AND TIME: APRIL 19, 2018 AT 2:00 PM (Local Time)
                                                     
Glendale City Hall
                                                       5850 West Glendale Avenue, Suite 317,
                                                       3rd Floor, Engineering Service Counter
                                                       Glendale, Arizona 85301

   

IFB 18-30 STREET SWEEPER BROOMS
The City of Glendale, Arizona (“City”) Field Operations Department, Solid Waste Division is requesting bids from qualified vendors to provide a term contract for the purchase of street sweeper brooms in accordance with the provisions, specifications, and instructions set forth in this Invitation for Bids. The City’s Solid Waste Division is responsible for the maintenance and cleanup of the City’s more than 110 miles of main arterial (mile section) roadways, 153 miles of collector (half-mile section) streets and 485 miles of residential streets. The City intends to use resultant contract to purchase sweeper brooms, parts, materials and miscellaneous supplies on an “as-needed” basis to support the regular maintenance and upkeep of the City’s street sweepers.

Due

BID DUE DATE AND TIME: April 6, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

   

RFP 18-39 BUS STOP POWER WASHING SERVICES
The City of Glendale Transit Division requests proposals to establish a term contract from firms experienced in public bus shelter power washing services
The resulting agreement shall be to provide routine power washing and maintenance service for bus shelter, pads and all furniture within the scope. Contractor’s pricing shall include all labor, equipment, materials, and travel necessary to provide a safe, clean and attractive passenger environment. This solicitation and subsequent agreement is for power washing of all shelters, pads and shelter furniture as well as servicing the Park and Ride lot’s pervious concrete four (4) times a year.

Due

BID DUE DATE AND TIME: April 6, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

   

RFP 18-44 PARKS AND FACILITY LANDSCAPE MAINTENANCE
The City of Glendale (City) is soliciting Requests for Proposals from qualified contractors to provide landscape services for city parks and facilities. The contractor shall furnish all necessary supervision, labor, tools, equipment, and supplies to perform the required landscape maintenance services. Specifications relate to park maintenance standards and are described under the work details.

Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Addendum No. 3 Addendum No. 3
Pre-Offer Sign In Sheets Pre-Offer Sign In Sheets
Due

BID DUE DATE AND TIME: APRIL 12, 2018, 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       5850 W. Glendale Avenue, Suite 317, 3rd Floor
                                                       Engineering Service Counter
                                                       Glendale, Arizona 85301

PRE-PROPOSAL CONFERENCE DATE AND TIME: MARCH 27, 2018, 10:30 AM Local Time
Glendale Field Operations, 6210 W. Myrtle Avenue, Large Conference Room, Glendale, Arizona 85301. Attendance is Recommended

   

RFP 18-42 RECYCLING MATERIAL PROCESSING AND MARKETING SERVICES
The City of Glendale, Arizona (“City”), Field Operations Department– Landfill/Municipal Recycling Facility (MRF) Division, invites sealed proposals from qualified Contractors experienced in providing recycling materials processing and marketing services.
The purpose of this Request for Proposal (RFP) is to establish a contract for the processing and marketing of recyclable materials collected by the City of Glendale Field Operations Department. Contractor’s pricing shall include, but is not limited to, labor, salaries, employee benefits, equipment, tools, materials, supplies, travel expenses, shipping, licenses, fees, insurance, profit, and any other associated direct or indirect costs (except sales taxes) necessary to complete the tasks assigned.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: April 6, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL MEETING DATE AND TIME: March 8, 2018 at 10:00 AM Local Time
A pre-proposal conference will be held at Glendale Municipal Landfill Admin Building, Conference Room, 11480 W. Glendale Avenue, Glendale, AZ 85307. An onsite visit will follow after the meeting. Attendance is not required but strongly encouraged.

 

   

RFP 18-38 URBAN IRRIGATIONSERVICES
The City of Glendale (City) is soliciting proposals for flood irrigation services associated with its urban irrigation system. "Urban irrigation" refers to the direct delivery of non-potable Salt River Project (SRP) irrigation water to sites in urbanized residential areas. These areas are generally bounded by Olive Avenue on the north, Maryland on the south, 53rd Avenue on the east, and 65th Avenue on the west. The number of residential sites can vary between 300 and 375 during the season. This solicitation will also include flood irrigation services to seventeen (17) city-owned parks as listed in APPENDIX B. The irrigation season begins April and may continue into November. Water deliveries to residential customers are once every two weeks, up to a maximum of fifteen (15) deliveries.  The number of park water deliveries will vary as listed in APPENDIX B. 


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: DUE DATE:  FEBRUARY 21, 2018 AT 4:00 P.M. (LOCAL TIME)
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-OFFER CONFERENCE:  FEBRUARY 14, 2018 AT 2:00 PM
The pre-offer conference will be held at the Oasis Water Campus, 7070 W. Northern Avenue, Conference Room B, Glendale, Arizona 85303
Attendance is MANDATORY
.

 

   

RFP 18-40 EXTERNAL AUDIT SERVICES
The City of Glendale, Arizona (the “City”) is requesting sealed proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending June 30, 2018, 2019, 2020 with the option of auditing its financial statements for each of the two subsequent fiscal years. These audits are to be performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards (GAS), issued by the Comptroller General of the United States and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). If anything in this document differs from current auditing standards, the current auditing standards will govern. The audits must also meet the following additional requirements:State of Arizona Uniform Expenditure Reporting System requirements (UERS) mandated by the A.R.S. §41-1279.07, with guidelines set forth by the Arizona Auditor General.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: March 1, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL MEETING DATE AND TIME: February 13, 2018 at 10:00 AM Local Time
A pre-proposal conference will be held at the Glendale City Hall , 5850 West Glendale Avenue, 3rd Floor, Conference Room 3A, Glendale, AZ 85301. Attendance is not required but strongly encouraged.

 

   

RFP 18-36 SECURITY CAMERA SYSTEMS INSTALLATION, MAINTENANCE AND REPAIR SERVICES
The City of Glendale, Arizona (“City”), Transit Division invites sealed proposals from qualified firms experienced in providing security camera equipment, compatible software, onsite installation, maintenance and repair services for use at the City of Glendale Park & Ride facility located at 7111 N. 99th Avenue, Glendale, AZ 85305. The resulting agreement shall be for the Contractor to design, provide security cameras, install compatible software, program the system, repair and install parts for the City of Glendale Transportation Department. Other City departments may use this contract when needed subject to approval by the Contract Administrator or his designee. Contractor’s pricing shall include, but is not limited to, labor, salaries, employee benefits, equipment, tools, materials, supplies, travel expenses, shipping, licenses, fees, insurance, profit, and any other associated direct or indirect costs (except sales taxes) necessary to complete the tasks assigned.

Addendum No.1 Addendum No.1
Due

BID DUE DATE AND TIME: FEBRUARY 26, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL MEETING DATE AND TIME: JANUARY 31, 2018 at 10:00 AM Local
Time

A pre-proposal meeting will be held at the  GLENDALE TRANSIT DIVISION Conference Room, 6210 W Myrtle Avenue, Building S, Glendale, AZ 85301 followed by a site visit to the proposed worksite at the City of Glendale Park & Ride, 7111, N 99th Avenue, Glendale AZ 85305.  Attendance is not required but strongly encouraged. 

 

   

RFP 18-28 FRONT-LOAD AND ROLL-OFF BIN PARTS
The City of Glendale (“City”) Field Operations Department, Solid Waste Division is requesting proposals from qualified suppliers to provide front-load and roll-off trash bin parts and supplies in accordance with the provisions, specifications and instructions set forth in this Request for Proposal (RFP). The City uses front-load and roll-off trash bins to provide solid waste collection services to commercial businesses, multi-family units, mobile home parts and trailer parks throughout the City. The City intends to use the resultant contract to purchase miscellaneous parts, supplies, materials and accessory equipment to support the regular maintenance and upkeep of the City’s trash bins.
The objective of the City is to award the contract to suppliers who are capable of providing a full range of products including but not limited to, trash bins, bin bottoms, bin lids, bin casters and wheels, miscellaneous bin parts and accessories.

Due

BID DUE DATE AND TIME: FEBRUARY 7, 2018 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL MEETING DATE AND TIME: JANUARY 25, 2018 at 10:00 AM Local Time
A pre-proposal meeting will be held at the GLENDALE FLEET MANAGEMENT DIVISION Conference Room, 6210 W Myrtle Avenue, Glendale, AZ 85301. Entrance is located off of Orangewood between Grand Avenue and 67th Avenue.  An onsite visit will follow after the meeting.  Attendance is not required but strongly encouraged.

 

   

RFP 18-27 Front-Load and Roll-Off Bin Repair and Painting Services
The City of Glendale (“City”) Field Operations Department, Solid Waste Division is requesting proposals from qualified suppliers to repair, refurbish and paint the City’s front-load and roll-off trash bins in accordance with the provisions, specifications and instructions set forth in this Request for Proposal (RFP). The City uses front-load and roll-off trash bins to provide solid waste collection services to commercial businesses, multi-family units, mobile home parts and trailer parks throughout the City. The objective of the City is to award the contract to suppliers who are capable of providing a full range of services including but not limited to, repairing, refurbishing, rebuilding, fabricating, painting and refinishing of trash bins.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: JANUARY 26 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

 

   

RFP Heroes Regional Park Branch Library: Public Art
The City of Glendale announces two public art opportunities for qualified artists or artist teams to design, fabricate and install artwork for the new Heroes Regional Park Branch Library. One opportunity will be interior, the other exterior. The Glendale Arts Commission and the Library and Arts Department support these two public art projects cooperatively..

Due

BID DUE DATE AND TIME: 5:00 p.m. on Wednesday, January 31, 2018. All submissions are electronic. Email to: PublicArt@GlendaleAZ.com

 

   

IFB 18-37 BRASS WATER WORKS SUPPLIES
The City of Glendale, Arizona, is requesting bids from qualified vendors for the purchase and delivery of brass water works supplies on an “as needed” basis. The resulting Agreement shall provide for all materials in this contract. Unit pricing shall be firm include the cost of freight and all other associated direct or indirect costs, excluding taxes.

Due

BID DUE DATE AND TIME: JANUARY 23, 2018 BEFORE 2:00 P.M. LOCAL TIME
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

 

   

RFP 18-24 MEDICAL, OCCUPATIONAL AND OTHER HEALTH RELATED SERVICES AT GLENDALE HEALTH CENTER
The City of Glendale (City) invites sealed proposals for the staffing and operation of
the City’s Health Clinic. Services to be provided to City employees include medical,
occupational and other health related services (collectively, “Services”), as described
in more detail herein. The Contractor will provide all necessary qualified personnel,
equipment and supplies to perform the Services. The City’s strong preference is that
such Services will be performed at the City’s Glendale Health Center which is
located at Glendale Regional Public Safety Training Center (GRPSTC), 11550 West
Glendale Avenue, Glendale, AZ 85307. See Exhibit A, GRPSTC Building Map.
The Health Center is currently configured to conduct comprehensive medical
examinations. However, Respondents may also submit bids for providing such
Services at their own facility, if the Respondent will provide equipment, supplies and
personnel devoted solely to performing the Services for City employees. The
Contractor is expected to provide the same level of care that is being required at the
GRPSTC facility. Contractor will be required to enter into a Services Agreement.

Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Addendum No. 3 Addendum No. 3
Due

BID DUE DATE AND TIME: FEBRUARY 13, 2018, AT 4 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

SITE VISIT: MANDATORY JANUARY 8, 2018 AT 9 AM or JANUARY 12, 2018 at 9 AM
The Site Visit will be held at the Glendale Health Center located on the
2nd floor of Glendale Regional Public Safety Training Center (GRPSTC)
Mandatory attendance of one site visit.

PRE-OFFER CONFERENCE: RECOMMENDED
JANUARY 12, 2018 at 10 AM
The pre-offer conference will be held at GRPSTC auditorium, 11550 W.
Glendale Ave, Glendale, AZ 85307. Attendance is recommended

   

IFB 18-35 PROPANE FUEL
The City of Glendale, Arizona (“City”), is requesting bids from qualified vendors to provide a term contract for the purchase of propane fuel for use by various City departments in accordance with the provisions, specifications, and instructions set forth in this Invitation for Bids.

Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: JANUARY 30, 2018 Before 2:00 P.M. LOCAL TIME
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

Pre-Bid Meeting Date and timeJanuary 8, 2018 at 10:00 AM Local Time
To be held at Glendale Operations Center, Conference Room, 6210 West Myrtle Avenue, Glendale, AZ  85301.  Entrance is located off of Orangewood between Grand Avenue and 67th Avenue.  An onsite visit will follow after the meeting.  Attendance is not required but strongly encouraged.

   

IFB 18-20 VEHICLE LUBRICANTS 
The City of Glendale, Arizona (“City”), is requesting bids from qualified vendors to provide a term contract for the purchase of vehicle and equipment lubricants for use by various City departments in accordance with the provisions, specifications, and instructions set forth in this Invitation for Bids.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: JANUARY 22, 2018 Before 2:00 P.M. LOCAL TIME
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

Pre-Bid Meeting Date and time:  January 8, 2018 at 11:00 AM Local Time
To be held at Glendale Operations Center, Conference Room, 6210 West Myrtle Avenue, Glendale, AZ  85301.  Entrance is located off of Orangewood between Grand Avenue and 67th Avenue.  An onsite visit will follow after the meeting.  Attendance is not required but strongly encouraged.

   

IFB 18-31 Water Valve Boxes, Frames and Lids 
The City of Glendale, Arizona (“City”), is requesting bids from qualified vendors to provide a term contract for water meter valve boxes, frames and lids for use in various City locations in accordance with the provisions, specifications, and instructions set forth in this Invitation for Bids.

Due

BID DUE DATE AND TIME: DECEMBER 21, 2017 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

   

RFP 18-34 Scale Maintenance, Parts and Service 
The City of Glendale (“City”) Field Operations Landfill Division is requesting proposals from qualified suppliers to provide preventative maintenance, inspection, testing, calibration and repair services to the City’s weighing scales in accordance with the provisions, specifications and instructions set forth in this Request for Proposal (RFP). The awarded Offeror shall also perform emergency repair services and upgrades when deemed necessary by the City.

The City owns and operates four (4) Landfill and one (1) Materials Recovery Facility (MRF) scales located at the 11480 West Glendale Avenue, Glendale, AZ 85307. The purpose of these scales is to weigh incoming and outgoing garbage and recycling trucks and trailers.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: DECEMBER 21, 2017 at 2:00 PM Local Time
                                                     
City of Glendale
                                                       Attn: Procurement Division
                                                       5850 West Glendale Avenue, Suite 317
                                                       Glendale, Arizona 85301

PRE-PROPOSAL MEETING DATE & TIME: DECEMBER 14, 2017 at 3:00 PM Local Time
A pre-proposal conference will be held at the Glendale Municipal Landfill Admin Building, Conference Room, 11480 West Glendale Avenue, Glendale, AZ 85307. An onsite visit will follow after the meeting. Attendance is not required but strongly encouraged.

   

RFP 18-32 Partnership for After-School and Summer Youth Programs
The City of Glendale (City) is soliciting Requests for Proposals from qualified mission-driven community organizations to provide year-round youth programming at City-owned community and recreation centers. The current community need is to provide after-school programming during the school year, and all-day programming during school breaks. Current participants are generally from low to moderate income families and in grades K-8.

The City’s objective is to engage one or many community partner(s) to provide free and/or low-cost activities in a positive community learning space. The expectation is that operators will provide these services in a safe, caring environment that nurtures and supports cognitive growth and development. This partnership is intended to advance the City’s mission of improving the lives of the people we serve every day; and, the expected outcome is to improve the community experience by delivering high-quality, cost-effective, and innovative services, grounded in the needs and priorities of final beneficiaries. For more details on the City’s mission, vision, and values see Appendix A.

The City intends to use one solicitation to identify operators for the following centers based on the expiration of the existing contracts. For a complete description of the facilities, as well as a summary of the service area demographics, see Appendix B.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: JANUARY 11, 2018, 2:00 PM Local Time
                                                     
Glendale City Hall
                                                       5850 W. Glendale Avenue, 3rd Floor,
                                                       Engineering Service Counter
                                                       Glendale, Arizona 85301

IMPORTANT: This is a sealed bid process requiring proposals to be hand-delivered before the date/time shown above. Mailed or emailed proposals will be rejected. All proposals will be date/time stamped upon receipt.

SUBMITTAL HOURS:
8:00 AM TO 5:00 PM Local Time
Monday through Friday (except observed holidays)
Offices are closed December 25, 2017 and January 1, 2018

   

RFP 18-18 Performance Audit of the GO! Program 
The City of Glendale (“City”) invites proposals from qualified certified public accounting firms to audit performance of the City’s Glendale Onboard (GO) Transportation Program.

The revenues, project expenditures and balances of the GO Program are reviewed each year as part of the City’s independent external audit. The proposed audit of the GO Program will primarily be a performance audit that evaluates performance, consistency with voter intent, and project completion in a timely and cost effective manner.

This audit is to satisfy the requirement in City Ordinance Number 2241 for performance, fiscal accountability within the Program, and consistency with voter intent in addition to the annual financial audit. The performance audit is to cover a three-year period. This is the fourth performance audit of GO Program and shall cover FY 2014-15 through FY 2016-17. The first performance audit of the GO Program covering FY 2001-02 through FY 2004-05 was completed in April 2006. The second performance audit of the GO Program covering FY 2005-06 through FY 2007-08 was completed in November 2010. The third performance audit of the GO Program covering FY 2011-12 through FY 2013-14 was completed in September 2016.

As also stated in the Ordinance: Projects and services targeted for transportation sales tax funding will be included in a financially balanced Long Range Transportation Plan that is updated every year.

The audit will address cost and funding to confirm that the adopted 25-year GO Program is financially balanced.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: November 8, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
 

PRE-PROPOSAL MEETING DATE AND TIME: October 30, 2017 at 10:00 AM Local Time
A pre-proposal conference will be held at the Glendale City Hall , 5850 West Glendale Avenue, 3rd Floor, Conference Room 3A, Glendale, AZ 85301. Attendance is not required but strongly encouraged.

   

RFP 18-25 Federal Legislative Representation Services for the Protection of the Mission of Luke Air Force Base, Glendale, Arizona
The jurisdictions of Avondale, Buckeye, El Mirage, Gila Bend, Glendale, Goodyear, Litchfield Park, Maricopa County, Peoria, Phoenix, Surprise, Tolleson, Wickenburg and Youngtown (known collectively as the West Valley Partners) request proposals from consulting firms to provide high level federal representation to preserve, retain, and expand the mission of Luke Air Force Base (Luke AFB) within Maricopa County, Glendale, Arizona. The firm will represent the interests of the region in Washington, D.C. and assist with continuing and securing federal and state support for keeping Luke AFB’s mission at its present location in Maricopa County, Arizona.

Due

BID DUE DATE AND TIME: OCTOBER 26, 2017, 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
 

   

RFP 18-22 Redesign, Development, & Hosting of City's Internet & Intranet Websites
The City of Glendale (“City”) is seeking a highly qualified, experienced website development firm to design, develop, implement, and host its public-facing website and internal facing intranet website. with the goal to select and contract with a company (“vendor”). The selected vendor will partner with the City to create a newwebsite and intranet that is a modern, highly attractive, built with responsive web design and resides in a cloud-based solution. The current website can be viewed at www.glendaleaz.com
Preference will be given to vendors with experience developing local government websites, with special attention given to vendors’ breadth of experience, references, number of years of experience and expertise of staff.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: OCTOBER 26, 2017, 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
 

PRE-OFFER CONFERENCE: OCTOBER 10, 2017 AT 2:00 PM Local Time
The pre-offer conference will be held at City of Glendale,
5850 W. Glendale Avenue– Municipal Building, 2nd Floor,
Conference Room 2A, Glendale, AZ 85301
Attendance is not required.

   

RFP 18-19 Enterprise Asset Management Solution (EAMS)
This Request for Proposals (RFP) is to solicit proposals from qualified firms (Vendors) capable of satisfying the City of Glendale, Arizona’s (City) need for an Enterprise Asset Management Solution (EAMS). Selection based upon this RFP is expected to result in a firm, fixed price contract for the purchase of an EAMS software solution. The solution should include annual product support and maintenance fees and annual software licensing for five years for all required licensed modules. In addition to soliciting written responses, this document addresses the following:

• Provides information essential to soliciting meaningful recommendations and realistic commitments from the proposers;
• Specifies the desired format and content of proposals in response to this RFP;
• Outlines the City’s evaluation and selection procedures;
• Establishes a schedule for the preparation and submission of proposals in response to this RFP; and,
• Establishes a performance standard for the selected vendor.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: October 27, 2017 at 2:00 PM Mountain Standard Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
 

PRE-OFFER CONFERENCE: OCTOBER 12, 2017 AT 2:00 PM Mountain Standard Time
Water Services Department located at 7070 W Northern Avenue, Conference Room C, Glendale, AZ 85303

   

RFP 18-04 LEASE OF GLENDALE AIRPORT LAND FOR CONSTRUCTION OF HANGAR AND OFFICES
The City of Glendale is seeking an experienced commercial aeronautical operator (“Operator” or “Contractor”) to lease land of up to approximately thirty-five thousand, six hundred and eighty-seven (35,687) square feet for the construction of a hangar facility with offices and conduct commercial aeronautical activities at the Glendale Municipal Airport (“Leased Area”). The City is aspiring to maximize the service potential to the community, maximize the revenue potential of the facility, and establish a partnership with a Contractor who will help enhance the overall operation of the airport and services to the public.The Contractor is encouraged to conduct careful analysis of the intended clientele in the development of an appropriate business plan and service level.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  SEPTEMBER 22, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301

PRE-PROPOSAL CONFERENCE: SEPTEMBER 7, 2017 at 10:00 AM-11:30 AM Local Time
Offerors are strongly encouraged to attend a pre-proposal conference to be held at Glendale Municipal Airport Conference Room, 6801 N. Glen Harbor Boulevard, Glendale, AZ 85307. Free parking is available at the location. After the pre-proposal conference, an on-site inspection will be conducted by airport personnel to familiarize Offerors of the actual location. Offerors who are unable to attend the pre-proposal conference may schedule an on-site visit with the Airport Administrator prior to submitting an offer.         

   

RFP 18-12 CUSTODIAL SERVICES FOR COMMUNITY LIBRARIES
The City of Glendale (City) is seeking proposals from qualified Contractors to provide complete custodial services for three (3) locations, with an option for one (1) additional library planned opening in 2018. This is a performance based, all-inclusive, custodial services RFP. City will require cleaning to be performed to the total expectations of the specifications without regar to number of custodians/hours needed to perform the specifications herein. The City is requiring the Contractor adheres to the specifications set forth, as a minimum, and performs the requirements with expertise, knowledge, and capability, with minimal monitoring by the City. The City is the sole judge of said quality and required frequency of services. The primary intent of this solicitation is to ensure one or more experienced and qualified Contractor(s) will provide complete custodial services to the interior portions, exterior walks and exterior windows as outlined for each listed facility.The City will devote the necessary supervision to oversee performance of the contract to make certain the Contractor meets all its obligations.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  AUGUST 24, 2017, 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
  

PRE-OFFER CONFERENCE: AUGUST 1, 2017 AT 1:00 PM
The pre-offer conference will be held at Main Library Large Meeting Room, 5959 W. Brown St., Glendale, AZ 85302. Site Visits to Velma Teague and Foothills to follow meeting. Attendance is recommended.

                             

   

RFP 17-32 OUTSIDE LEGAL COUNSEL-ACCOUNT COLLECTION SERVICES
The City of Glendale (City) is soliciting Requests for Proposals from qualified attorney’s or firms (Contractor) to provide legal services to pursue collection recovery for delinquent amounts due the City. It is intended that when Contractor is retained or a law suit or other legal matter is referred to the Outside Counsel by the City Attorney, the attorney or law firm will provide any necessary legal representation to the City and any of its officers, employees, or agents acting within the scope of their employment. This solicitation may involve multiple awards.

While the City Attorney encourages offers from attorneys admitted to jurisdictions outside of Arizona, the City Attorney anticipates most of the legal services will involve matters located within Arizona.

Due

BID DUE DATE AND TIME:  June 15, 2017, 2:00pm local time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
                             



 
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