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Glendale, AZ


Signature Festivals
Special Events Vendor Center | Special Events Performer Center | Special Events Permit Application

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Glendale, AZ - Special Events Vendor Center

Thank you for your interest in becoming a vendor with the city of Glendale. We have created this page as a one-stop shop for all vendors, giving you access to your essential information all in one place.  For general event guidelines please click here.

Please take note of application deadlines

Online vendor applications for the 2017-2018 Signature Events will be available in Mid-July.


Festival Dates **

Application Deadline

Estimated Attendance

Glendale Glitters Spectacular Weekend

November 25-26, 2016

July 28



Jingle Bell Rockin’ Nights

December 2-3, 2016

August 18


Winter Wonderland Weekend

December 9-10, 2016

August 18


Spirit of Giving Weekend

December 16-17, 2016

August 18



Glendale Glitter & Glow Block Party

January 7, 2017

September 8



Glendale Chocolate Affaire

February 3-5, 2017

September 29



** Dates are subject to change

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Please fill out the appropriate online application below. 

Note that these events are produced rain or shine. Refunds will not be given.

Get AcrobatAll of these documents require the Adobe Acrobat Reader, which can be downloaded for free at

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Specific event application(s) - Applications must be filled out for each event and must be accompanied by three (3) photographs of the vendor’s work and one (1) photograph of the booth set up. All vendors are required to submit menus in addition to the photographs. The submission of an application and photographs does not guarantee entry into our festivals. Photographs will not be returned.

Use the following definitions to determine which application fits your business.

  • Amusement Vendors: Rides or activities, multiple guest participation based activities
    PLEASE NOTE: Inflatable Ride vendors will no longer go through this application process.
    If you’re an inflatable ride amusement vendor interested in our festivals, please email Dawn Sims at
  • Commercial I Vendors (CVI): Mass produced product or sales items, company has more than 15 employees
  • Commercial II Vendors (CVII): Mass produced product, home based companies, companies with under 14 employees
  • Craft Vendor: Majority of products are hand crafted and not resold
  • Interactive Vendors: Individual service to patrons, one-on-one interaction (i.e. face painter or henna tattoos)
  • Food Vendor: Sells food products that are made for immediate consumption, including food prepared on or off the event site.
  • New Category - Food Truck Vendors- A food truck serving “gourmet-style street food.”
  • Non-profit Vendors: 501-C3 status with proper documentation. Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category. You must send a copy of your 501-c3 letter along with your application.
  • Non-profit Vendors (Non 501-c3): Non-profit organizations that are non 501-c3 eligible. (i.e. schools, hospitals, libraries, churches, and government units). Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category.

Payment Voucher Application Fee
Please print and fill out this payment voucher and mail it along with your check.

Mail Check To:
City of Glendale, Special Events
Attn: Vending
5850 W. Glendale Ave. Suite B63
Glendale, AZ 85301

Vendor application will be available here, by July 7th.

Please read all vendor guidelines below

2016 Glendale Glitters Spectacular Weekend
November 25-26, 2016
Applications for this event are closed

2016 December Holiday Weekends
December 2-3, 9-10, 16-17, 2016
Applications for this event are closed

2017 Glitter and Glow Block Party
January 7, 2017
Applications for this event are closed

2017 Glendale Chocolate Affaire
February 3-5, 2017
Applications for this event are closed

The submission of an application does not guarantee entry into our festivals.

Please fill out the form below to receive notifications about the city of Glendale’s events. *This is not an application.

General Event Guidelines

Please review all general conditions and vendor policies. If you have any additional questions please feel free to call 623-930-2017 or email



Background checks will only be conducted once a vendor has been conditionally accepted into the festival and has paid all application fees due. Background checks are required of every vendor who has been selected to participate in city of Glendale festivals. Only one background check is required annually from the one person taking responsibility of the booth. (This means that every employee does not need a background check, only the owner. The City of Glendale Office of Special Events, through an outside agency, conducts background checks on selected vendors participating in any of Glendale’s Festivals or Events, including, but not limited to: Glendale Glitters Spectacular Weekend, December Holiday Lighting Season Events, Glendale Glitter and Glow, Glendale Chocolate Affaire and Glendale Summer Band. Only one background check is required annually per business (November – October). No vendor will be allowed to participate in any festivals or events until the background check is completed, cleared, approved, and paid. If the necessary Background Check Fees exceed $ 100, the vendor will be responsible for paying any balance due over that amount to the City of Glendale Office of Special Events no later than ten days prior to event move-in. Failure to pay the balance due for the background check will result in exclusion of that vendor from that particular Glendale festival or event and forfeiture of the $60 background check fee.


All vendors must obtain a business license with the City and State to participate in the City of Glendale’s festivals. Your license must be obtained prior to the event during regular business hours at the Tax and License office. You may obtain a Glendale sales license or occasional sales permit (depending on your gross sales) by contacting the Tax & License Department at 623-930-3190 or in person at 5850 W Glendale Ave 1st floor.


All vendors with any type of food items must submit a temporary permit application and be pre-approved by the Maricopa County Health Department Special Events Program.  Health permits must be displayed in your booth throughout the festival.  For more information, call the Maricopa County Health Department at 602-506-6978, contact by e-mail at, or visit the Special Events website at:   All pertinent laws, ordinances and regulations pertaining to health and public safety shall be strictly observed.


As an approved vendor you will need to provide the city with a valid Certificate of Insurance (COI). The COI should list the city of Glendale as an additional insured for one million dollars per occurrence naming the specific event that you have been accepted for. This is only applicable for the interactive, amusement and food vendors.

CLICK HERE for Certificate of Insurance Information (PDF)


The City of Glendale Fire Prevention Office requires all vendors that use a flammable compressed gas, example propane, to perform a leak check of all connections which need to be witnessed by the onsite inspector. Each vendor is required to provide a spray bottle of commercial leak test solution or a spray bottle of soapy water to perform the test. If a leak is found, the leak must be repaired prior to use of the propane container.

If you are using any propane or open flame, please read fire code information. A fire extinguisher, minimum classification 2A10BC, shall be placed in all cooking tents. Where deep fat frying occurs, an additional Class K fire extinguisher is required. Any fire extinguisher used during events must have an inspection performed by a third party company and a tag attached and dated within the last year.

Any food truck that performs food preparation and cooking shall maintain all required fire extinguishers and if cooking involves the use of deep fryers, grills and/or griddles shall have a commercial kitchen hood with appropriate fire suppression system that meets UL 300 listing. The commercial hood system shall be maintain and cleaned as needed with the fire suppression system being inspected and tagged by a competent commercial third party on a 6 month schedule. There will be no exceptions to this requirement.


In an effort to ensure the most professional presentation from our vendors and the best guest experience for the City of Glendale festivals, the Office of Special Events will be monitoring certain aspects of vendor set up, tear down, and presentation. Vendors will now be notified when the following infractions occur. Vendors will be given one warning. After a second violation, the city of Glendale reserves the right to deny future participation.

CLICK HERE for Vendor Rule Infractions (PDF)


Subletting of a vendor space is not permitted.


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