Thank you for your interest in becoming a vendor with the city of Glendale. We have created this page as a one-stop shop for all vendors, giving you access to your essential information all in one place.  For general event guidelines please click here.

Below, you will find all vendor applications for the 2009-2010 city of Glendale Festival Season. Click on the event you are interested in to short-cut to the appropriate applications.

(Note: Glendale Glitters and December Holiday Weekends application deadline extended. Now due September 28, 2009)

** Dates are subject to change

Please complete the following application(s) and return to:

City of Glendale, Office of Special Events
Attn: Nicole Sandberg
5850 W. Glendale Avenue
Glendale, AZ 85301

Fax: 623-915-2696
NSandberg@Glendaleaz.com

All of these documents require the Adobe Acrobat Reader, which can be downloaded for free at www.adobe.com.

Specific event application(s) - Applications must be filled out for each event and must be accompanied by three (3) photographs of the vendor’s work and one (1) photograph of the booth set up. Food vendors are required to submit menus in addition to the photographs. The submission of an application and photographs does not guarantee entry into our festivals. Photographs will not be returned.

Use the following definitions to determine which application fits your business.

• Amusement Vendors: Rides or activities, multiple guest participation based activities
• Commercial I Vendors (CVI): Mass produced product or sales items, company has more than 15 employees
• Commercial II Vendors (CVII): Mass produced product, home based companies, companies with under 14 employees
• Craft Vendor: Majority of products are hand crafted and not resold
• Interactive Vendors: Individual service to patrons, one-on-one interaction (i.e. face painter or henna tattoos)
• Food Vendor: Sells food products that are made for immediate consumption, including food prepared on or off the event site.
• Glow Novelty Vendors: Selling any glow products, including but not limited to flashing, blinking, neon, glow sticks, glow necklaces, and LED items.
• Non-profit Vendors: 501-C3 status with proper documentation. Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category.
• Non-profit Vendors (Non 501-c3): Non-profit organizations that are non 501-c3 eligible. (i.e. schools, hospitals, libraries, churches, and government units). Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category.

2009 Glendale Glitters Spectacular Weekend

• Application deadline was Sept. 28, 2009

2009 Downtown Holiday Weekends

• Application deadline was Sept. 28, 2009

2010 Glendale Glitter and Glow Block Party

• Application deadline was Oct. 16, 2009

2010 Glendale Chocolate Affaire

• Amusement Vendor Application
• Commercial I Vendor Application
• Commercial II Vendor Application
• Craft Vendor Application
• Interactive Vendor Application
• Food Vendor Application (*New change to food vendor fees)
• Non-Profit Vendor Application
• Non-profit Vendors (Non 501-c3) Application

2010 Jazz and Blues Festival

• Amusement Vendor Application
• Commercial I Vendor Application
• Commercial II Vendor Application
• Craft Vendor Application
• Interactive Vendor Application
• Food Vendor Application  (*New change to food vendor fees)
• Non-Profit Vendor Application
• Non-profit Vendors (Non 501-c3) Application

The submission of an application does not guarantee entry into our festivals.

General Event Guidelines

Please review all general conditions and vendor policies. If you have any additional questions please feel free to contact Nicole Sandberg at 623-930-2017 or nsandberg@glendaleaz.com.

VENDOR GENERAL POLICIES AND REGULATIONS

CLICK HERE for General Conditions and Vendor Policies

BACKGROUND CHECK

The City of Glendale Office of Special Events, through an outside agency, shall conduct a background check on approved vendors participating in any of Glendale’s Festivals, including, July 4th Celebration, Fiesta Glendale, Glendale Glitters Spectacular Weekend, December Holiday Weekends, Glendale Glitter & Glow Block Party, Glendale Chocolate Affaire, the city of Glendale’s Gibson Jazz and Blues Festival. Only one background check is required annually per vendor (July – June). No vendor will be allowed to participate in any festivals until background check is completed, cleared, and approved.

TAX AND LICENSE

All vendors must obtain a business license with the City and State to participate in the City of Glendale’s festivals. Your license must be obtained prior to the event during regular business hours at the Tax and License office. You may obtain a Glendale sales license or occasional sales permit (depending on your gross sales) by contacting the Tax & License Department at 623-930-2233 or in person at 5850 W Glendale Ave 1st floor.

HEALTH DEPARTMENT

All vendors with food items must be pre-approved by the Maricopa County Health Department.  Health permits must be displayed in your booth throughout the festival.  All pertinent laws, ordinances and regulations pertaining to health and public safety shall be strictly observed. For more information, call Jessica Reighard with the Maricopa County Health Department at 602-506-6978 or email her at SpecialEvents@mail.maricopa.gov.

Food vendors can obtain more information by visiting the Maricopa County Health website at: http://www.maricopa.gov/EnvSvc/EnvHealth/SpecProg/SpecEvents.aspx

INSURANCE

As an approved vendor you will need to provide the city with a valid Certificate of Insurance (COI). The COI should list the city of Glendale as an additional insured for one million dollars per occurrence naming the specific event that you have been accepted for.

CLICK HERE for Certificate of Insurance Information (PDF)

FIRE INFORMATION

If you are using any propane or open flame, please read fire code information. A fire extinguisher, minimum classification 2A10BC, shall be placed in all cooking tents, where deep fat frying occurs an additional Class K fire extinguisher is required. All vendors cooking with flames or flammable materials must use a flame retardant canopy.

CLICK HERE for Fire code information (PDF)

VENDOR RULE INFRACTIONS

In an effort to ensure the most professional presentation from our vendors and the best guest experience for the City of Glendale festivals, the Office of Special Events will be monitoring certain aspects of vendor set up, tear down, and presentation. Vendors will now be notified when the following infractions occur. Vendors will be given one warning and on the second violation will no longer be able to participate in City of Glendale festivals.

CLICK HERE for Vendor Rule Infractions (PDF)