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Events and Festivals
Special Events Vendor Center | Special Events Performer Center | Special Events Permit Application

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Glendale, AZ - Special Events Vendor Center

Thank you for your interest in becoming a vendor with the city of Glendale. We have created this page as a one-stop shop for all vendors, giving you access to your essential information all in one place.  For general event guidelines please click here.

Below, you will find all vendor applications for the 2012-2013 city of Glendale Festival Season. Click on the event you are interested in to short-cut to the appropriate applications.

Festival

Festival Dates **

Application Deadline

Estimated Attendance

Glendale Glitters Spectacular Weekend

November 29-30, 2013

September 12, 2013

75,000

 

Spirit of Giving Weekend

December 6-7, 2013

September 19, 2013

30,000

 
   
Winter Wonderland Weekend

December 13-14, 2013

September 19, 2013

30,000

       
Jingle Bell Rockin’ Nights

December 20-21, 2013

September 19, 2013

30,000

       

Glendale Glitter & Glow Block Party

January 11, 2014

October 10, 2013

90,000

 

Glendale Chocolate Affaire

February 7- 9, 2014

November 7, 2013

95,000

 

** Dates are subject to change

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Please complete the following application(s) and return to:

City of Glendale, Office of Special Events
Attn: Vending
5800 W. Glenn Dr. Suite 150
Glendale, AZ 85301

Fax: 623-915-2696
events@glendaleaz.com

 

Get AcrobatAll of these documents require the Adobe Acrobat Reader, which can be downloaded for free at www.adobe.com.

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Specific event application(s) - Applications must be filled out for each event and must be accompanied by three (3) photographs of the vendor’s work and one (1) photograph of the booth set up. Food vendors are required to submit menus in addition to the photographs. The submission of an application and photographs does not guarantee entry into our festivals. Photographs will not be returned.

Use the following definitions to determine which application fits your business.

  • Amusement Vendors: Rides or activities, multiple guest participation based activities
  • Commercial I Vendors (CVI): Mass produced product or sales items, company has more than 15 employees
  • Commercial II Vendors (CVII): Mass produced product, home based companies, companies with under 14 employees
  • Craft Vendor: Majority of products are hand crafted and not resold
  • Interactive Vendors: Individual service to patrons, one-on-one interaction (i.e. face painter or henna tattoos)
  • Food Vendor: Sells food products that are made for immediate consumption, including food prepared on or off the event site.
  • New Category - Food Truck Vendors- A food truck or trailer serving “gourmet-style street food”. With limited space availability for this new category in its inaugural year, we are limiting our solicitation of applicants to the Phoenix Street Food Coalition.  
  • Glow Novelty Vendors: Selling any glow products, including but not limited to flashing, blinking, neon, glow sticks, glow necklaces, and LED items.
  • Non-profit Vendors: 501-C3 status with proper documentation. Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category.
  • Non-profit Vendors (Non 501-c3): Non-profit organizations that are non 501-c3 eligible. (i.e. schools, hospitals, libraries, churches, and government units). Non profits are limited and can only sell or pass out information pertaining to the group they are representing. No food sales, prepared and cooked, on site are permitted under this category.

2013 Glendale Glitters Spectacular Weekend
Amusement
Craft
Commercial Vendor I
Commercial Vendor II
Food Truck
Food Vendor
Interactive
Non Profit non 501-C3
Non Profit
Glow Vendor

2013 Downtown Holiday Weekends
Amusement
Craft
Commercial Vendor I
Commercial Vendor II
Food Truck
Food Vendor
Interactive
Non Profit non 501-C3
Non Profit
Glow Vendor

2014 Glendale Glitter and Glow Block Party
Amusement
Craft
Commercial Vendor I
Commercial Vendor II
Food Truck
Food Vendor
Interactive
Non Profit non 501-C3
Non Profit
Glow Vendor

2014 Glendale Chocolate Affaire
Amusement
Craft
Commercial Vendor I
Commercial Vendor II
Food Truck
Food Vendor
Interactive
Non Profit non 501-C3
Non Profit

Please fill out the form below to receive notifications about the city of Glendale’s events. *This is not an application. Print off the applications above to apply for the events in the 2013-2014 season!


The submission of an application does not guarantee entry into our festivals.

General Event Guidelines

Please review all general conditions and vendor policies. If you have any additional questions please feel free to call 623-930-2017 or events@glendaleaz.com.

VENDOR GENERAL POLICIES AND REGULATIONS

CLICK HERE for General Conditions and Vendor Policies

BACKGROUND CHECK

Background checks will only be conducted once a vendor has been conditionally accepted into the festival and has paid all application fees due. Background checks are required of every vendor who has been selected to participate in city of Glendale festivals. Only one background check is required annually from the one person taking responsibility of the booth. (This means that every employee does not need a background check, only the owner. The City of Glendale Office of Special Events, through an outside agency, conducts background checks on selected vendors participating in any of Glendale’s Festivals or Events, including, but not limited to: Glendale Glitters Spectacular Weekend, December Holiday Lighting Season Events, Glendale Glitter and Glow, Glendale Chocolate Affaire, Glendale Jazz and Blues Festival and Glendale Summer Band. Only one background check is required annually per business (November 2012 – October 2013). No vendor will be allowed to participate in any festivals or events until the background check is completed, cleared, approved, and paid. If the necessary Background Check Fees exceed $ 100, the vendor will be responsible for paying any balance due over that amount to the City of Glendale Office of Special Events no later than ten days prior to event move-in. Failure to pay the balance due for the background check will result in exclusion of that vendor from that particular Glendale festival or event and forfeiture of the $60 background check fee.

TAX AND LICENSE

All vendors must obtain a business license with the City and State to participate in the City of Glendale’s festivals. Your license must be obtained prior to the event during regular business hours at the Tax and License office. You may obtain a Glendale sales license or occasional sales permit (depending on your gross sales) by contacting the Tax & License Department at 623-930-2233 or in person at 5850 W Glendale Ave 1st floor.

HEALTH DEPARTMENT

All vendors with any type of food items must submit a temporary permit application and be pre-approved by the Maricopa County Health Department Special Events Program.  Health permits must be displayed in your booth throughout the festival.  For more information, call the Maricopa County Health Department at 602-506-6978, contact by e-mail at specialevents@mail.maricopa.gov, or visit the Special Events website at: http://www.maricopa.gov/EnvSvc/EnvHealth/SpecProg/SpecEvents.aspx.   All pertinent laws, ordinances and regulations pertaining to health and public safety shall be strictly observed.

INSURANCE

As an approved vendor you will need to provide the city with a valid Certificate of Insurance (COI). The COI should list the city of Glendale as an additional insured for one million dollars per occurrence naming the specific event that you have been accepted for.

CLICK HERE for Certificate of Insurance Information (PDF)

FIRE INFORMATION

The City of Glendale Fire Prevention Office requires all vendors that use a flammable compressed gas, example propane, to perform a leak check of all connections which need to be witnessed by the onsite inspector.  Each vendor is required to provide a spray bottle of commercial leak test solution or a spray bottle of soapy water to perform the test.  If a leak is found, the leak must be repaired prior to use of the propane container.

CLICK HERE for Fire code information (PDF)

VENDOR RULE INFRACTIONS

In an effort to ensure the most professional presentation from our vendors and the best guest experience for the City of Glendale festivals, the Office of Special Events will be monitoring certain aspects of vendor set up, tear down, and presentation. Vendors will now be notified when the following infractions occur. Vendors will be given one warning and on the second violation will no longer be able to participate in City of Glendale festivals.

CLICK HERE for Vendor Rule Infractions (PDF)


 

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