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Glendale, AZ - Purchasing
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Purchasing - Bid Opportunities

Notice is hereby given that the City of Glendale, Arizona, will receive proposals/bids for furnishing the following (click on the number or title to download the document):

Questions may be directed to the Materials Management Office.


  • CLICK HERE for the Engineering Department's solicitations for architectural, engineering and construction. Solicitations are posted in the Glendale Star and City Clerk's public notices page every Thursday.

  • For a list of bid opportunities that may not be posted here, please visit our Public Notices page - click here to go there now.

City of Glendale Bid Opportunities

Please note that the forms below require an updated web browser and an updated version of Adobe Flash Player.

RFP 17-30 BUS STOP INSTALLATION, MAINTENANCE AND REPAIR SERVICES
The City of Glendale, Arizona (“City”), Transit Division invites sealed proposals from qualified firms experience in bus shelter installation, maintenance and repair services.
The resulting agreement shall be to provide routine installation, removal, repair and refurbishment of City of Glendale bus shelters and outdoor furniture. Offeror’s pricing shall include, but is not limited to, labor, salaries, employee benefits, equipment, tools, materials, supplies, travel expenses, shipping, licenses, fees, insurance, profit, and any other associated direct or indirect costs (except sales taxes) necessary to complete the tasks assigned.


Due

BID DUE DATE AND TIME:  APRIL 10, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
    

                                       

   

IFB 17-34 LANDFILL ALTERNATIVE DAILY COVER (ADC) TARPS
The City of Glendale, Arizona (“City”) intends to establish a term contract with a qualified firm to provide Alternative Daily Cover (ADC) tarps for the Landfill Division. Tarps are a preferred daily cover because they are an efficient use of landfill space and are cost-effective for the City. The City may purchase additional quantities at any time within the contract period at the awarded contract price as per the terms and conditions of the resultant contract.


Due

BID DUE DATE AND TIME:  APRIL 17, 2017 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
    

                                       

   

RFP 17-28 IT INFRASTRUCTURE ASSESSMENT & STAFFING ANALYSIS
The City of Glendale (City) is soliciting Requests for Proposals from qualified firms (Consultant) to provide an Information Technology Governance Assessment, Policy Assessment, Operational Assessment, Infrastructure Assessment, and Staffing Analysis.  Consultant(s) shall be an excellent communicator and able to write clearly and concisely.  Consultant must have some experience in the public sector, and have worked with cities of varying populations.  The ideal Consultant must have experience in information technology infrastructure architecture assessment and comprehensive staffing analysis.  The City will consider proposals from one or multiple Consultants working as one team.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  April 6, 2017, 2:00 PM local time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
    

PRE-OFFER CONFERENCE:  March 23, 2017 AT 2:00 PM
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301   *Attendance is not required.*

                                       

   

RSOQ 17-25 WELDING AND FABRICATION SERVICES
The City of Glendale, Arizona (“City”) invites sealed technical qualifications from qualified firms for welding and fabrication services for repair of existing City vehicles and equipment. The City’s Fleet Management Division has the need for welding and metal fabrication services that extend beyond its staffing capacity for welding repairs on a wide variety of City equipment, including, but not limited to, Solid Waste trucks, construction equipment, bucket cutting edges, equipment trailers and fire trucks.
The resultant contract(s) shall be used on an “as-needed” basis by the Fleet Management Division. Other City departments may use this contract when needed subject to approval by the Contract Administrator or his designee.


Due

PRE-PROPOSAL DATE AND TIME: MARCH 29, 2017 at 10:00 AM Local Time
A pre-proposal conference will be held at the City of Glendale Operations Center, 6210 West Myrtle Avenue, Glendale, AZ 85301. The Entrance is located off of Orangewood between Grand Avenue and 67th Avenue. Attendance is not required but strongly encouraged.

BID DUE DATE AND TIME: APRIL 12, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 West Glendale Avenue, Suite 317
                                                      Glendale, Arizona 85301
                                           

   

RFP GRARFPRODS-031617: ARENA VIDEO SYSTEMS UPGRADES
The purpose of this Request for Proposal (RFP) is purchase and install High Definition, professional broadcast quality gear to replace original installation video equipment. Installation of new single-mode fiber optics to improve compatibility with touring & broadcast video systems. Upgrades at this time are limited to the following identified categories: Video Switcher, Video/Audio Router, Video Monitoring &
Terminal Gear. The strategy will be to award to a single Vendor which will be The ARENA’s Preferred Vendor in this area.


Due

BID DUE DATE AND TIME: APRIL 17, 2017 by 5:00 PM Local Time
                                                      AEG Management Glendale, LLC
                                                      Attn: Kyle Olsen
                                                      9400 West Maryland Ave
                                                      Glendale, AZ 85305
                                                      623-249-2642 Office
                                                      Email: kolsen@gilariverarena.com

PRE-PROPOSAL CONFERENCE CALL: MARCH 30, 2017 – 10AM Local Time
                                                      Contact Kyle Olsen to confirm call in number
                                                      623-249-2642 Office
                                                      Email: kolsen@gilariverarena.com

PRE-SUBMISSION SITE INSPECTIONS: APRIL 10-14, 2017
                                                      Contact Kyle Olsen to confirm time & direction
                                                      623-249-2642 Office
                                                      Email: kolsen@gilariverarena.com
                                                    

   
RFP 17-31

DUPLICATING AND MAIL SERVICES
The city of Glendale (City) is soliciting Requests for Proposals from qualified firms to provide duplication and mailing distribution services.  The City currently has over two hundred seventy-seven thousand (277,000) mail distributions made annually.  The City also requires over 470,000 impressions annually.

The City is looking for on-site service for all mail services and off-site service for all duplicating services.  There is nine hundred (900) square feet available in the sub-basement of City Hall for a Contractor to establish as an operations area for mail service. 


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: MARCH 6, 2017 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFP 17-27

REMOVAL AND RECYCLING OF SCRAP METAL
The City of Glendale (City) is soliciting Requests for Proposals from qualified firms (Contractor) to provide for the removal and sale of all scrap metals in accordance with the provisions and specifications set forth in this request for proposal. The following service collection sites exists at this time. The City reserves the right to add or remove collection sites when it is in the best interest of the City.

 


Addendum No.1 Addendum No.1
Due

BID DUE DATE AND TIME: February 16, 2017, 2:00 pm local time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: January 31, 2017 AT 2:00 PM local time
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor,Conference Room 3A, Glendale, AZ 85301.
Attendance is not required.

 


   
RFP 17-24

ARMORED CAR SERVICES
The city of Glendale (City) is soliciting Requests for Proposals from a qualified firm (Contractor) to provide armored car services in accordance with this Request for Proposals (RFP). The services performed under this resultant contract shall include all services, labor, materials, transportation, fuel costs, and equipment necessary to perform the work described herein.

Contractor shall pick-up and transport cash and check receipts from revenue generating City facilities for deposit to the City’s bank. At the present, the City anticipates having 7 pickup locations with pickup ranging from 2 to 5 times per week as per Table 1.2.1. The daily pick-up’s referred to in this RFP do not include the days observed as “holidays” as determined by the City. The Landfill location requires change order delivery six (6) times per week and City Hall location requires change order delivery two (2) times per week.

 


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: February 23, 2017, 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: February 9, 2017 AT 11:00 AM LOCAL TIME
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301.
Attendance is not required.

 


   
RFP 17-10

CITYWIDE STREETLIGHT MONITORING SERVICES
The City of Glendale, Arizona (“City”) Engineering Division invites sealed proposals from qualified vendors to provide streetlight monitoring services for streetlights located throughout the City.


The intent of this solicitation is to select a contractor to install and activate a remote streetlight monitoring photocontrol device on each streetlight luminaire located in the City. The Contractor shall assume full responsibility for the procurement and installation of the streetlight remote monitoring system and their components. Also, ongoing streetlight data management and storage and a web-based customer portal application shall be provided throughout the term of this contract.


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Addendum No. 3 Addendum No. 3
Due

BID DUE DATE AND TIME: March 24, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFP 17-09

TELEPHONE SYSTEM MAINTENANCE PROVIDER
The City of Glendale (City) invites responses from qualified Value-Added Reseller(s) (VAR(s)) to provide telephone maintenance and support services, for the City’s physical, virtual, analog and digital telephone systems. These City-owned systems are installed within the City limits of Glendale.

The specific types of services requested for the solicitation include telephone sales, support, maintenance, upgrades, enhancements, project management, training and other functions related to maintaining and expanding the citywide telephone and telephone related services.


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: FEBRUARY 14, 2017 AT 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: JANUARY 17, 2017 AT 2:00 PM
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor,Conference Room 3A, Glendale, AZ 85301
Attendance is not required.


   
RFP 17-05

ERP SOLUTION AND IMPLEMENTATION SERVICES
The City is planning to replace its current software system environment that supports various business processes with an Enterprise Resource Planning (ERP) Software Solution. This Request for Proposals (RFP) is intended to solicit proposals from qualified proposers capable of satisfying the City of Glendale, Arizona’s need for software and professional services to implement an Enterprise Resource Planning (ERP) Software Solution.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  December 9, 2016 at 2:00 pm (Mountain Time)
                                                      Attn: Connie Schneider, C.P.M.
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  November 10, 2016 at 2:00 P.M. (Mountain Time)
The pre-offer conference will be held at City of Glendale, Water Services Department, Conference Room C located at 7070 W Northern Avenue, Glendale, AZ 85303
The pre-offer conference will also be available via tele-conferencing. Vendors that are interested in participating in the Pre-Offer Tele-Conference shall contact the City in writing using the information contained in Table 02 (Point of Contact) to request the teleconference information.


   
RFP 17-17

BANKING SERVICES
The City of Glendale, Arizona (City) is soliciting proposals from qualified financial institution(s), (“Contractor(s)”) to provide banking services. The City is open to awarding multiple contracts for the services stated herein to achieve the best products and services that are in the best interest of the City. The scope of services includes, but is not limited to the following services:
• General banking services
• Depository and vault services
• Return Item processing
• Transaction research
• Daily and monthly reporting by both paper and electronic methods
• ACH processing
• Wire transfer services
• Check processing
• Account reconciliation and maintenance
• Online banking services
• Prepaid debit cards
• Merchant card processing services
• Custody services
• Procurement card services
• Accounts payable card and virtual card programs
• Other banking services as needed

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: November 3, 2016 at 4:00 p.m. Local Time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-PROPOSAL CONFERENCE:  October 18, 2016 at 2:00 p.m. Local Time
The pre-offer conference will be held at City of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301
Attendance is not required.


   
RFP 16-07 ELECTRONIC PERMITTING AND PLAN REVIEW SYSTEM (EPRS)
The purpose of this RFP is to solicit proposals for the purchase and implementation of an Electronic Permitting and Plan Review System (EPRS) The City prefers a system that is available Commercial Off the Shelf (COTS). The chosen system should be in use by other municipalities, agencies, or businesses of similar size and complexity. The City desires, to the greatest extent possible, to procure a system that allows interfacing with third party software, and is easily configurable with minimal use of Contractor resources.
Due

BID DUE DATE AND TIME:   DECEMBER 15, 2015, 2:00 PM Local Time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301  
                                            
PRE-OFFER CONFERENCE: DECEMBER 1, 2015 AT 1:00 PM Local Time
                                                     Municipal Building, HR Training Room, Basement Level

                                                     5850 W. Glendale Avenue
                                                     Glendale, AZ 85301
                                                     Attendance is not mandatory
but recommended                                               

   


 
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