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Glendale, AZ

Glendale, AZ

Parks & Recreation
Engaging residents and visitors in diverse opportunities to live, invest and play in the community

Parks & Recreation
5970 W. Brown St.
Glendale AZ  85302
623-930-2820

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CAPRA
Glendale Parks and Recreation is Nationally Accredited.
CAPRA provides quality assurance and quality improvement of accredited park and recreation agencies throughout the United States. CAPRA is the only national accreditation of park and recreation agencies, and is a valuable measure of an agency’s overall quality of operation, management, and service to the community.
 

Parks & Recreation
Sports Fields Allocations & Weekend Tournaments

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LONG-TERM FACILITY/FIELD ALLOCATIONS

Sports leagues and private organizations needing continuous sports field reservations for practice and games are invited to participate in the facility allocation program, which regulates the use of both lighted and unlighted sports fields during recognized sports seasons. Groups eligible for this program must have 501c3 status. Individual teams are not eligible for long-term allocations.

  • Who is eligible for Long term allocations? Youth organizations with at least a minimum of 100 participants.
  • Who is eligible for Short term reservations? Individuals with teams who want to schedule practices. Individuals can reserve up to 5 dates for practices before booking another date. Information pertaining to this can be found under field rentals on the parks and recreation website. Short-term reservations do not need to go through the allocation process.

All organizations are considered non-resident until a roster of participants can be produced showing that 90% of the participants in their organization are Glendale residents.

If your athletic organization is interested in the long term use of these facilities, please follow these steps:

  • STEP 1:   Complete the Facility Allocation Packet
  • STEP 2:   Print information and return completed packet to:
                      Attn: Mike Davis
                     Glendale Parks and Recreation
                     6210 W. Myrtle, Suite 111
                     Glendale, AZ. 85301
  • STEP 3:   Prior to the start of your activity, submit to the Glendale Parks and Recreation
                      Allocation Coordinator the following:
      1. Copy of liability insurance
        Liability insurance must name the Glendale Parks and Recreation Department as additionally or also insured. Minimum liability amount of $1,000,000 per occurrence.
      2. Fee Deposit
        50% of total allocation use fees are due prior to use when receiving allocated fields. Remaining balance of allocation fees will be due prior to the end of allocation use period.

Requests made after deadlines will be considered only if space is available.

FACILITY PLAYABILITY HOTLINE: (623) 934-6314

RESERVATION PROCEDURES
All reservations for sports fields must be approved by the Parks and Recreation Director or designee (Facility Allocation Coordinator). Organizations interested in participating in the allocation program should submit a written request to the Facility Allocation Coordinator prior to the beginning of each allocation period. Requests received after the deadline will be considered on a space-available basis. The allocation coordinator will send an allocation request/letter prior to the allocation cycle.

  • August 1 – January 31 (Fall/Winter Allocation Period)
    Primary allocations are granted to youth soccer and youth football as this is traditionally their practice and game season. Other allocation groups are permitted to reserve fields during this timeframe.
  • February 1 – July 31 (Spring/Summer Allocation Period)
    Primary allocations are granted to youth baseball and youth softball as this is traditionally their practice and game season. Other allocation groups are permitted to reserve fields during this timeframe.

NOTE: Scheduled Maintenance of lighted sports fields are due to change on an annual basis. Field rentals are based on field availability only.

A representative from each organization must attend the allocation meeting scheduled prior to the start of each season in order to be eligible for continuous reservations.

  1. A Certificate of Insurance ($1,000,000 combined single limit), naming the City of Glendale as additional insured, must be provided at least two weeks prior to the beginning of the season.
  2. City programs receive first priority in scheduling, followed by schools, in-season sports with 90% residents, organizations in good standing with city, in-season clinics and tournaments, and non-resident user groups.
  3. Reservations may be canceled by the Parks and Recreation Department due to maintenance or inclement weather conditions.
FIELD USAGE FEES
Rates effective July 1, 2012
Resident
Non-Resident
Commercial
Premier Facilities for Youth
$17
$25
$28
Non Premier Facilities for Youth
$13
$19
$23
Premier Facilities for Adult
$28
$41
$43
Non Premier Facilities for Adult
$21
$31
$33
  • Premier Facilities: Foothills Sports Complex, Paseo Sports Complex, Sahuaro Ranch Park Sports Complex, Thunderbird Paseo Fields.
  • Non Premier Facilities: O’Neil Park, Rose Lane Park, Bicentennial School, Sine School, Landmark School, Kachina School and Brian Anderson Field.433-7138.
  • 930-2841.

ALLOCATED FIELD LOCATIONS

Sahuaro Ranch Sports Complex, 9895 N. 63rd Ave. (PREMIER FIELD)
  Softball: 4 lighted softball fields
  Use: youth/adult tournaments
     
Foothills Sports Complex, 19070 N. 57th Ave. (PREMIER FIELD)
  Softball: 2 lighted and fenced (Fences are 300’ for #1 N, 280’ for #2 E)
  Use: Field 1 - adult/youth softball, adult/youth soccer, youth baseball, youth and adult football
Field 2 - adult/youth softball, youth baseball and intramurals
Field 3 - baseball (12 and under)
     
Paseo Sports Complex, 6228 W. Thunderbird Rd. (PREMIER FIELD)
  Softball: 4 lighted and fenced
(#1 NE 300' fence, #2 SE 250' fence, #3 SW 250' fence, #4 NW 300' fence)
  Use: Fields 1 & 4 - adult/youth softball, youth baseball (15 and under)
Fields 2 - youth soccer, softball or football
Field 3 – youth softball
     
Sahuaro Ranch Main Soccer Field, 9802 N. 59th Ave. (PREMIER FIELD)
  Multi-use: 1 lighted and fenced field
  Use: youth and adult soccer or football
     
Thunderbird Flood Control Channel, 59th Ave & Thunderbird Rd (just s of T-Bird)
(PREMIER FIELD)
  Multi-use: 2 lighted fields
  Use: youth and adult soccer, football or lacrosse
     
Lighted Softball/Baseball Fields
One field at each location
  Brian Anderson Field at Lions Park, 63rd Ave & Frier (PREMIER FIELD)
    Use: Baseball 12 U/ youth softball
     
  Rose Lane Park, 51st Ave & Marlette (NON PREMIER FIELD)
    Use: 1 lighted field - youth/adult soccer and football
     
  O’Neil Park, 6448 W. Missouri Ave. (NON PREMIER FIELD)
    Use:  1 lighted field - youth/adult soccer and football
     
  We do not recommend youth baseball and softball on the school fields below as the schools DO NOT maintain the infields.
   
  Landmark Elementary School, 58th Avenue and Orangewood (NON PREMIER FIELD)
    Use: Youth softball, baseball, football & soccer
     
  Sine Elementary School, 49th Ave & Orangewood (NON PREMIER FIELD)
    Use: Youth softball, baseball, football & soccer
     
  Kachina Elementary School, 53rd Ave & Crocus Dr (NON PREMIER FIELD)
    Use: Youth softball, baseball, football & soccer
     
  Bicentennial Elementary School, 72nd Ave & Missouri (NON PREMIER FIELD)
    Use: Youth softball, baseball, football & soccer
     
Lighted Multi-Use Fields
Use for all fields below: Youth soccer, football, baseball or youth/adult softball
  Foothills Sports Complex, Field #1, 19070 N. 57th Ave. (PREMIER FIELD)
  Paseo Sports Complex, Field #2, 6228 W. Thunderbird Rd. (PREMIER FIELD)
     
Unlighted Multi-Use Fields
Use for all fields below: Youth soccer, football
  Sahuaro Ranch Park, 9802 N. 59th Ave. (PREMIER FIELD)
NE and NW fields, 2 fields available
     
NOTE: Sports fields located in neighborhood parks not appearing on this list are not available for field rentals. Neighborhood parks are intended for the spontaneous use by residents who live in the area of the park. Organized practices and games are prohibited. City Code 27-38, 27-41a, 27-43c, 27-44a.

FIELD ALLOCATION USE REGULATIONS

  1. Sports fields are available for reservation and use from 8 a.m.-6 p.m. (day time use, minimum two hour reservations) and/or 6 p.m.-10 p.m. (evening use, minimum two hours, maximum four hours) in blocks of 6-8 p.m., 8-10 p.m. or 6-10 p.m. for youth groups. Additional restrictions may be placed on fields at schools.
  2. The permit and a responsible party (18 years of age or older) must be on site when the field is being used.
  3. The permit holder will leave the field in a clean and neat condition. If it is necessary for the city to provide cleaning services following the reserved activity, the permit holder will be charged an hourly fee.
  4. Beer permits will not be issued in conjunction with sports fields reserved under the facility allocation program. The permit holder is responsible for ensuring that alcoholic beverages are not on sports field premises, including both play and spectator areas, during use of the facility by the permit holder. Glass containers of any kind are prohibited on all City of Glendale sports fields.
  5. The reservation is for the sports fields and lights; fields are rented “as is.” Bases and other equipment are not usually included in the rental. Field use is limited to the activity specified on the permits.
  6. No apparatus or equipment may be located on the sports fields unless the use and location of equipment has received prior approval from the Parks and Recreation Department.
  7. Unauthorized (non-city) vehicles may not be driven or parked on turf areas, sidewalks, service driveways, or emergency zones. Only parking lots may be used for loading and unloading.
  8. In case of rain or inclement weather conditions, permit holders should call the facility playability hotline at (623) 934-6314 after 3 p.m. to find out if the reserved field has been canceled.
  9. Recreation staff are responsible for turning sports field lights on and off through an automated system. In the event of problems, park ranger staff may be contacted at (623) 695-3004 between 4:30 p.m. – 10 p.m.
  10. Reservation dates are not transferable without written permission of the Facility Allocation Coordinator. Cancellations must be made 72 hours prior to the reservation to avoid billing.
  11. Unless specifically stated on the permit, it is understood that the gathering to be held is not a fundraiser that no admission is to be charged, that no tickets will be sold or collections taken, and that no items or services will be sold. Groups conducting fund-raising events must have 501c3 status, obtain a Glendale sales tax license, and have liability insurance in the amount of coverage required by the city.
  12. User agrees to indemnify, defend, and save harmless the city, its agents, officers, and employees from and against any accident, injury, including death, and/or loss of property, or damage to neighboring property.
  13. At no time shall any allocation user charge rental fees for fields allocated to them by the City of Glendale Parks and Recreation Department.
  14. Failure to comply with park regulations may forfeit the right to use city facilities in the future. Permits are revocable at any time for violation of rule, ordinance, or state law.

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WEEKEND TOURNAMENTS

A variety of sports tournaments may be scheduled at the Sahuaro Ranch Sports Complex, Paseo Sports Complex and Thunderbird Paseo Flood Control channel.

Tournament hours are from 8 a.m. – 10 p.m. on Saturdays and 8 a.m. to 2 p.m. on Sunday. In some cases where city league games are not scheduled, tournaments may last beyond the 2 p.m. Sunday deadline. When city league play is scheduled on Sundays, tournament MUST be completed by 2:00 p.m. Please consult with the allocation coordinator regarding city league schedules.

City of Glendale programs receive first priority in scheduling followed by school groups and youth organizations. This is only in affect when there are multiple requests for tournament dates. Tournament directors who are in good standing with the Glendale Parks and Recreation Department will be given most weekend dates that coincided with tournament their organization held the previous year.

FEES AND REQUIREMENTS

Please call 623-930-2841 for information on the rates and fees for tournaments (fees are negotiable pending on your organization’s residency status). The fees begin at the first scheduled game time. The Glendale Parks and Recreation Department will have the facility open at least one hour prior to first scheduled game. Fee includes one-time field preparation, a department staff who will assist with all day needs, bases, lights and fencing set up with the help from each organization.

Fence rental fee charges will be assessed for each field using the temporary fence set up. The fee for the temporary fencing is $25 per field.

Tournament directors will be responsible for submitting a $200 non-refundable reservation deposit for each scheduled event (Deposit is non-negotiable). The deposit will go towards the balance of any fees owed upon conclusion of the tournament. Tournament directors are invoiced immediately upon conclusion of their tournament. Deposits will ONLY be refunded if tournament director cancels the tournament date at least 60 days in advance.

Tournament directors must submit a certificate of insurance listing the City of Glendale as additional insured in the amount of $1,000,000 at least 14 days prior to the scheduled date. A copy of your tournament brackets will also be required for billing purposes.

WEEKEND TOURNAMENT USE REGULATIONS

  1. No less than 72 hours prior to the tournament date, tournament directors must notify the Facility Allocation Coordinator of all tournament details: number of teams, start/finish times, type of tournament, and number of fields being used. Failure to do so may result in decreased services.
  2. Tournament directors (18 years of age or older) must be on site when the tournament is in progress and the softball complex is being used.
  3. Tournament directors will leave the softball complex in a clean and neat condition. If it is necessary for the city to provide cleaning services following the reserved activity, the permit holder will be charged an hourly fee and fees will be deducted from deposit.
  4. No beer permits will be issued for Sahuaro Ranch Sports Complex or the Paseo Sports Complex. Hard liquor and/or wine are not permitted in any city park.
  5. Loading/unloading of vehicles within the complex is strictly regulated by recreation staff and must be scheduled one hour prior to start and one hour after the end of rental. Participants must park in designated parking areas (no exceptions).
  6. Sale of food, sporting goods, and/or souvenir items is allowed by permit only and requires a sales tax license. Groups conducting fund-raising events must have 501©3 status, obtain a sales tax license, and have liability insurance in the amount of coverage required by the city. Copies of all documents regarding the selling of merchandise must be filed with the Parks and Recreation Department at least 7 days prior to the start of the tournament.
  7. Tournament dates are not transferable without written permission of the Parks and Recreation Director or designee.
  8. The tournament director is responsible for all items brought into the facility. Recreation staff will not provide money handling or supervision/storage of equipment.
  9. Tournament directors are responsible for the conduct of tournament staff, participants and spectators within the softball complex and the adjoining area. Tournament directors are responsible for game rules, scheduling, and play for the tournament.
  10. Decisions rendered by on-site recreation staff will be final. Tournament directors must abide by recreation staff decision.
  11. Throwing, hitting, or tossing balls against any fence is not allowed.
  12. Users agree to indemnify, defend, and save harmless the city, its agents, officers, and employees from and against any accident, injury, including death, and/or loss of property or damage to the neighboring property.
  13. Failure to comply with park regulations may forfeit the right to use city facilities in the future. Permits are revocable at any time for violation of rule, ordinance, or state law.

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SPORTS FIELD RENTAL CODE OF CONDUCT
The Code of Conduct will be enforced before, during and after all field reservations for practices, games or tournament play. All City of Glendale park rules and regulations in addition to the field rental code of conduct will be strictly enforced. The term "individual" includes the following: league, team, staff, coaches, players, and spectators. Each individual or organization that reserves fields from The City of Glendale will be responsible for the conduct and actions of ALL individuals involved with the rental. Once the rental contract has been made it is to be understood that ALL individuals associated with the rental group have been made aware of all park rules and regulations in addition to the code of conduct.

CODE OF CONDUCT

NO INDIVIDUAL SHALL:

    1. Be guilty of an abusive verbal attack upon any city staff or individual.
    2. At any time lay a hand upon, shove, strike or threaten to strike any person/s involved in a game or practice.
    3. Be guilty of objectionable demonstration of unsportsmanlike conduct during games or practices.
    4. Be guilty of using unnecessarily rough tactics in the play of games or practices.
    5. Use profane, obscene, or vulgar language at any time, on or off the playing field.
    6. Appear on the field of play in an intoxicated condition or under the influence of any type of drug which will impinge upon their safety or the safety of others.
    7. Be guilty of falsifying information provided to the Recreation Department.
    8. Sublease City of Glendale fields to other groups or individuals.

Minimum Penalty: Warned by city staff.
Maximum Penalty: Loss of field rental privileges for a pre-determined amount of time which may or may not include probationary status. In some cases where physical abuse or illegal activity is involved, charges may be filed.

The severity of the infraction will determine the penalty and penalties can fall between the minimum and maximum. In all situations, individuals or rental groups may be placed on probation or banned from using City of Glendale fields. All penalties should be reported to Parks and Recreation Office. The Parks and Recreation Director or designee will determine the penalty within a reasonable amount of time.

Acknowledgement of Usage Guidelines
I hereby acknowledge receipt of the document titled “Sports Field Rental Code of Conduct: Usage Guidelines” (“Usage Guidelines”) and agree to comply with all aspects therein. I further accept responsibility for distributing the appropriate and necessary information found in “Usage Guidelines” to agents that intend to use or be present at the GPRD facilities. I acknowledge ultimate responsibility for actions of all individuals while at the GPRD facilities.

_______________________________ _______________________________ ____________
Name                                                              Signature                                                          Date

_______________________________ _______________________________
Title                                                                  Organization

Upon receipt, please sign and return the Code of Conduct to:
Michael Davis, Recreation Allocation Coordinator
Glendale Parks and Recreation
6210 W. Myrtle, Suite 111., Glendale AZ 85301
w) 623-930-2841 • f) 623-931-9651

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